Specific for our corporate website

Any information entered on our websites may be registered in our CRM system for later use by our employees for personal contact and client relationship management. The legal basis for the processing is article 6(1)(f) of the General Data Protection Regulation (GDPR) as we are pursuing our legitimate interest in communicating and contracting with our customers, business partners and other people reaching out to us.

Sales representatives may contact you personally, either by telephone or by email, to answer your questions and in other ways be of service for your company.

Company names and addresses entered on our websites may be used to send out general direct mail advertising/brochures, which generally occurs 2 to 6 times a year. The legal basis is article 6(1)(f) of the GDPR as we are pursuing our legitimate interest in sending material to you that you may have requested from time to time. You may opt out of these by calling, emailing or writing to our office (see contact information on contact page) where you specify the exact name and address, which is on the envelope, you have received from us, and request not to get any more advertising. We will save the given name and address, which does not want to receive advertising, in order to prevent that it will be added again in the future.

Specific for our consultant websites

The information you enter on this site and provide to ProData Consult in any other ways such as mail, phone and/or interviews, may be stored in the ProData Consult database until you ask us to delete your data. The registered data is stored and processed securely and compliant with GDPR  legislation.

Sales representatives and our Sourcing employees may contact you personally, either by telephone or by email, to answer your questions and in other ways be of service for your company.

If you respond to a job but have not joined our CV site, then your CV and information will only be available for employees looking at that specific job - you will not be otherwise searchable. If we decided to forward your CV to the client, then the client will also have access to it when looking at that specific job request. To withdraw your CV from us and/or the client, contact the responsible sourcing employee by responding to the email confirmation you received when you applied for the job.

The legal basis for the registration and storage of personal data pertaining to your subscription/the CV site is article 6(1)(b) of the GDPR, since the processing is necessary to conclude and to fulfil our agreement with you (i.e. your subscription to our consultant database/CV site).

The legal basis for our processing of your personal data pertaining to general requests etc., is article 6(1)(f) of the GDPR, as we are pursuing our legitimate interest in communicating with and handling requests from current and potential consultants.

General for all of our websites:

Data responsible and complaints

Each ProData group company is operating as data controller for the processing of personal data undertaken via the ProData websites, and in connection with use of the client module, subscription to the consultant portal/CV site and the job agent. Consequently, the data controller is the specific ProData group company with whom you are communicating, or who is communicating a job offer to you at one of our customers from time to time:

ProData Consult A/S
Stamholmen 157
2650 Hvidovre
Denmark
Phone: +45 4343 1171
VAT no: DK 26249627

ProData Consult SP Z.O.O
Vat no: PL 7010060214

ProData Consult GmBH
VAT no: 143/172/60467

ProData Consult B.V
VAT no: 807725067B01

Sourcing Network Stockholm AB
VAT no: 559002-8899

ProData Consult AS
VAT no: 999 536 999

For any processing pertaining to our distribution of electronic marketing material, ProData Consult A/S is operating as the data controller.

If you have questions or complaints regarding data protection or privacy, please contact:

Claus Flinck
Email: cfl@prodata.dk

From time to time, personal data processed via the websites will be exchanged between the above-mentioned ProData group companies as part of our day-to-day business operations. This also means that the relevant ProData data controller company may have received your personal data from another ProData group company.

Supervisory authority

Since our headquarter is in Denmark, the overall supervisory authority is the Danish supervision: www.datatilsynet.dk

External data processors

We can use external data processors to purposes like:

- Virus and spam scanning of internet traffic and email traffic

- Online email

- Sending of newsletters (if subscribed)

- Analysis of visitors and targeted commercials (if cookie popup accepted)

- Hosting of servers with data (databases and webservers)

- Sending push messages to apps (for those using our app, all notifications will go through Google Firebase, plus for iOS devices they will also go through Apple)

- Processing of payments (as applicable)

- Control and revision of accounting

As data responsible we will ensure that any data processors protect your information as well as ourselves, and that they are bound by the same limitations as we are regarding the use of your data.

Terms and conditions for use of the ProData Consult CV site

(Updated December 2020)

By joining or using the ProData Consult CV site you are agreeing to the terms and conditions below:

The information you enter on this site and may be provided  to ProData Consult in ways such as mail, phone and/or interviews, may be stored in the ProData Consult Group IT Systems where it will be stored fully compliant with all regulatory requirements until you ask us to delete your data.

The legal basis for the registration and storage of personal data pertaining to your subscription/the CV site is article 6(1)(b) of the GDPR, since the processing is necessary to conclude and to fulfil our agreement with you (i.e. your subscription to our consultant database/CV site).

The legal basis for our processing of your personal data pertaining to general requests etc., is article 6(1)(f) of the GDPR, as we are pursuing our legitimate interest in communicating with and handling requests from current and potential consultants.

You will have full access to control, modify and request your data deleted through the service portal which you will have access to, including the option to temporarily request processing of your data suspended.

Do not enter any sensitive personal information, such as your religion, race, political leaning, union membership, sexual orientation or health information, since this type of information is not relevant for the purpose of the data processing performed by ProData Consult.

Should specific customer requirements call for information of a sensitive nature, such material may be uploaded separately in a secure channel at the time of contract signing. The legal basis for this processing will be the consent that you have provided in accordance with article 9(2)(a) of the GDPR in accordance with article 6(1)(f) of the GDPR as we are pursuing our legitimate interest in registering the additional information which is based on your consent.

Your data will be stored and processed in Europe by the ProData Consult Group employees in respect of our GDPR compliance framework.

ProData Consult can at any time and without explanation choose to stop the cooperation either by deleting your data or blocking your CV from searches.

When clients contact ProData Consult in need of a consultant and your competences are a good match, ProData Consult will contact you to confirm that you are available and interested in that project. You are always free to reject a request at your discretion. Only with your acceptance will your ProData CV be sent to the client for review. Our clients themselves have no access to search our database of consultants. The legal basis for this processing is article 6(1)(b) of the GDPR as the processing is necessary to fulfil our obligation to provide relevant job offers to you pursuant to our agreement.

Once you have accepted a project, other ProData consultants on the same project will be able to see your name, position and picture on our Consultant CV site and in our Consultant App for IOS and Android.

Clients to whom your CV has been offered, or with whom you were once placed on a ProData Consult contract may also have online access to your name, position, picture and your updated ProData Consult CV for up to 5 years.

It is optional to upload a picture, so if you do not want it shown on the CV or to colleagues then you should not upload one. The legal basis for processing your picture(s) is article 6(1)(b) of the GDPR as the processing is necessary for us to present all relevant information on your consultant profile pursuant to our agreement with you.

We keep your information until you request us to delete it  (or until 12 years of inactivity). Setting your ‘available from’ data correctly or changing data processing to ‘Passive’ will reduce personal contact from us regarding jobs until you are available again.

You can ask to get your basic data and own uploaded CV exported, whereas your ProData Consult CV will be edited and optimized in cooperation with our employees for specific projects, and therefore is considered the property of ProData Consult.

Data responsible and complaints

Each ProData group company is operating as data controller for the processing of personal data undertaken via the consultant portal. Consequently, the data controller is the specific ProData group company who is communicating a job offer to you at one of our customers (please refer to the section "Website" above").

For any processing pertaining to our distribution of electronic marketing material, ProData Consult A/S is operating as the data controller.

If you have questions or complaints regarding data protection or privacy, please contact:

Claus Flinck

Group CIO & Compliance

Email: cfl@prodata.dk

From time to time, your personal data processed via the consultant portal will be exchanged between the above-mentioned ProData group companies as part of our day-to-day business operations. This also means that the relevant ProData data controller company may have received your personal data from another ProData group company.

Supervisory authority

The ProData Consult Group is headquartered in Denmark, the overall supervisory authority being the Danish supervision authority: www.datatilsynet.dk

Newsletters and other communications:

ProData Consult use your email address to send reminders (such as overdue hour reporting on your current contract or if your CV needs to be updated), queries regarding your availability or interest in a project, and direct personal contact (such as arrangement of interviews in preparation for possible sales). The level of automatic emails is less than 4 per month for most consultants (can be more for those on an active ProData contract), and the purpose is solely to ensure a close collaboration and to increase your chances of being sold. The legal basis is article 6(1)(f) of the GDPR, as we are pursuing our legitimate interest in keeping your profile relevant and implementing the necessary changes, as well as assuring timely reporting on hours etc.

We use third party system, Active Campaign, to send those nudge/service mails. You can always unsubscribe those messages. Messages sent related to specific assignments; you can avoid by changing your status on our consultant portal to passive.

(If you no longer wish to receive these service mailings and are not seeking freelance assignments, you can change your profile to passive on the CV site.)

In addition you can optionally subscribe to our newsletters with invitations to events held by ProData Consult (such as Christmas party and seminars), special activities (such as satisfaction surveys or games for consultants with active contracts) and general consultant news. The legal basis is the consent you have provided to us in accordance with section 10 of the Danish Marketing Practices Act. You can subscribe to these on the website and unsubscribe via links in the emails sent under this category.

The personal data pertaining to newsletter subscriptions will be deleted 2 years after the last newsletter was sent, or earlier if you have unsubscribed from the newsletter.

It is also possible to optionally subscribe to our job agent on the job site, which can be unsubscribed via the link in the sent email. The legal basis for this processing is article 6(1)(b) of the GDPR as the processing is necessary for us to fulfil our agreement with you regarding sign-up to the job agent.

We use the data processor Active Campaign to send out email reminders and newsletters. This entails that your personal data Is transferred to USA. Those transfers are based on the European Commission's Standard Contractual Clauses. If you would like a copy of the Standard Contractual Clauses, please contact us at the contact information set out above.

Note: We sometimes send our newsletters to a subset of our consultants, so being subscribed is no guarantee that you receive all mailings.

Privacy Policy

Your information is stored on ProData Consult's servers and is held confidential. Communication on the CV site and between offices is encrypted. All you need to do to ensure that your information doesn’t fall into the wrong hands is to change your password on the CV site to a strong password which you alone know, consider activating Multifunction Authentication, and if using a public computer make sure you log off properly before leaving the computer.

Use of the website, emails and error messages may be registered by the ProData Consult Group IT department to detect abuse and to improve the website. This includes logging your full IP address if it is suspected of being malicious or otherwise causes errors on the website, but this information is only available to the administrators in the IT department. The basis for this processing is article 6(1)(f) of the GDPR, as we are pursuing our legitimate interest in correcting errors on the website and keeping your data safe.

Your information will not be processed for any other purpose than securing you a consultant contract with a ProData Consult Group client.

Copyright

This website, your generated ProData CV’s, the database with competencies, data, functionality, and the whole procedure for the creation of the generated CVs is Copyright 2001-2021 ProData Consult A/S, Denmark.

You do not yourself get a copy of the final CV, as the purpose of this site exclusively is to make ProData Consult able to sell your consultancy services to our clients.

Newsletters

Newsletters for clients

The newsletters we send contains information and news about our industry, insights and inspiration, events and offers from ProData Consult. It can be things such as a new edition of Best Practice, relevant articles, invitations for events, surveys, competitions or similar things, we consider to be relevant for the client and/or industry.

Newsletters by emails is only sent to those, who has given us consent in accordance with section 10 of the Danish Marketing Practices Act. You can at any time unsubscribe by following the link in the bottom of each mail.

We use third party system, Active Campaign, to send newsletters. This entails that your personal data Is transferred to USA. Those transfers are based on the European Commission's Standard Contractual Clauses. If you would like a copy of the Standard Contractual Clauses, please contact us at the contact information set out above. You can at any time unsubscribe from our newsletters, and we will stop sending newsletters to your email.

The personal data pertaining to newsletter subscriptions will be deleted 2 years after the last newsletter was sent, or earlier if you have unsubscribed from the newsletter.

Newsletters for consultants

You can subscribe to our consultant newsletters without joining the CV site, but for the full description refer to the terms and conditions on the join page. In this case, the legal basis is also the consent you have provided to us in accordance with section 10 of the Danish Marketing Practices Act.

We use third party system, Active Campaign, to send newsletters. This entails that your personal data Is transferred to USA. Those transfers are based on the European Commission's Standard Contractual Clauses. If you would like a copy of the Standard Contractual Clauses, please contact us at the contact information set out above. You can at any time unsubscribe from our newsletters, and we will stop sending newsletters to your email.

The personal data pertaining to newsletter subscriptions will be deleted 2 years after the last newsletter was sent, or earlier if you have unsubscribed from the newsletter.

Job agent

By subscribing to our job agent, you will get relevant jobs straight in your inbox that related to your job agent setting.

The job agent works independently from the CV site. It can only be started by you by subscribing to it and it can only be stopped by you using the unsubscribe link in the emails - our employees cannot turn it on or off for you.

From time to time, personal data processed via the job agent will be exchanged between the above-mentioned ProData group companies as part of our day-to-day business operations. This also means that the relevant ProData data controller company may have received your personal data from another ProData group company.

Data responsible and complaints

Please refer to the Section "Website" above.

Specific for the Client Module

The client module is a free service. To get access and give access to employees, clients need to talk with their Account Manager who is the only one that can grant them access.

The policies for corporate websites (above) and in general still applies, but with additions in the frame agreement between our companies. Among other things, you must promise to keep data confidential and not store CVs of our consultants for longer than necessary for filling a job (The client module gives you access to it for as long as the consultant still allows it). The legal basis for processing of personal data pertaining to the client module is article 6(1)(f), as we are pursuing our legitimate interest in providing you the relevant accesses which may have been agreed.

From time to time, personal data processed via the client module will be exchanged between the above-mentioned ProData group companies as part of our day-to-day business operations. This also means that the relevant ProData data controller company may have received your personal data from another ProData group company.

Notifications

In the Client Module you can activate notifications to your email address when certain things happen, such as new candidates found for a request. These notifications are something only you control when you log in - our employees cannot turn them on or off for you - and the notifications can be disabled the same place as they were turned on.

Data responsible and complaints

Please refer to the Section "Website" above.

The GDPR gives you several rights in respect of processing of your personal data. These rights include:

• Right of access to your personal data
• Right to rectification
• Right to erasure (the "right to be forgotten")
• Right to restriction of processing
• Right to data portability
• Right to object to the processing

When our processing is based on your consent (e.g. in connection with newsletter subscriptions), you have the right at any time to withdraw your consent.

You can read more about your rights in the Danish Data Protection Authority's guidelines regarding data subject rights which is available here: www.datatilsynet.dk.